1. Policy
Impact Executive is committed to providing
you with the highest levels of professional
service. This includes protecting the privacy
of your personal information. In applying for
a position through Impact Executive you are
providing Impact Executive with personal information
about yourself, which Impact Executive will
retain and use in order to assess your application.
At Impact Executive, we recognise that a major
concern of applicants regarding our industry
sector is that their details are often shared
without their knowledge and / or consent. The
Directors of Impact Executive give an unqualified
assurance that your details will not be forwarded
to a third party without your permission. We
will not use your personal information for any
purpose which is not related to the service
we provide to you or for any purpose for which
you would not reasonably expect us to use your
personal information.
The following statement explains how we manage
your personal information in accordance with
privacy legislation and contains the following:
- What is personal information;
- How we collect and use personal information;
- Why we collect personal information;
- How we use and disclose personal information;
- Your right of access to your personal information;
- Your right to inspect and, where necessary,
correct the personal information that we hold
about you; and
- Your right to have your personal information
protected from misuse or unauthorised access.
2. What is Personal Information?
Personal information is information or an opinion
that identifies an individual or allows their
identity to be readily worked out from the information.
Sensitive information is a special category
of personal information and includes information
about your health, race or ethnic origin, political
or religious beliefs, membership of a trade
union or association, sexual preferences or
criminal record. We will not disclose your sensitive
information without your consent unless there
is a need to disclose such information in accordance
with the Privacy Act 1988 (Cth).
Generally, the type of personal information
we collect about you is the information included
in your application or resume, for example,
your name, mailing address, telephone number,
e-mail address, date of birth, career history,
remuneration expectations, details of any competency
tests, our assessment of you as a prospective
candidate for recruitment, reference checks,
information about incidents in the workplace,
information submitted and independently obtained
in relation to absences from work due to leave,
illness or other causes, or any other information
relating to your career.
3. How We Collect Personal Information:
Where practical we collect your personal information
directly from you. We may collect personal information
about you when you deal with us by telephone,
letter, fax, e-mail, or visit our website.
We also collect personal information in a number
of other ways, including:
- By contacting the referees that you
have nominated;
- By contacting previous employers you
have nominated;
- By contacting educational institutions
you have nominated;
- From Clients to whom services are supplied
as part of our contracting business; and
- By searching publicly available information
(for example, the Internet.)
4. Why We Collect Personal Information:
We collect personal information to facilitate
employment opportunities for job applicants
and to deliver the best possible service to
our clients. We collect personal information
for any one of the following purposes:
- To provide you with further information
about the recruitment opportunities or services
you requested;
- For assessing and facilitating your
application for employment with prospective
employers;
- For placement operations and recruitment
purposes generally;
- Assisting in your career performance
or management;
- Analysing human resource and labour
markets;
- Helping in work rehabilitation; and
- To facilitate services to or by us,
where your organisation is a client or service
provider or potential client or service provider.
If you would like to access any of our services
on an anonymous basis please tell us. If this
is possible and lawful, we will take all reasonable
steps to comply with your request. However,
if you choose not to provide us with your personal
information we may not be able to provide you
with the services or assistance you require,
including arranging suitable interviews for
you.
5. How We Use and Disclose Personal Information:
We may use and disclose your personal information
for the purposes it was collected, or for a
related or ancillary purpose such as providing
you with one of our services.
We may disclose your personal information to:
- potential employers;
- clients who may wish to engage your
services as a contractor or temporary;
- organisations that conduct competency
or psychometric tests;
- your referees;
- your former employer;
- educational organisations to the extent
necessary to verify your qualifications;
- a workers compensation body;
- suppliers of services to us;
- our related entities;
- your financial institution and others
relating to your remuneration and benefits;
- our professional advisors including
our accountants, auditors and lawyers;
- depending on the circumstances, to the
Australian Federal Police to verify whether
you have a criminal record; and
- government bodies or others as required
/ authorised by law.
If you applied for a particular position through
Impact Executive and are unsuccessful in your
application, we will retain your information
for the purpose of considering you for other
positions. Should you not want your details
retained, please contact us in writing (via
letter or e-mail) and we will delete your file.
6. Gaining Access to Your Information:
You have a right to access and copy your personal
information, subject to certain exceptions provided
for in the Privacy Act 1988 (Cth).
You can gain access to the personal information
we hold about you by written request. A request
for access to the personal information we hold
about you or in relation to an inquiry about
privacy should be sent to:
The Privacy Officer, Impact Executive,
PO Box 934, Epping 1710 NSW
We will deal with your request to provide information
within a reasonable time.
We may seek payment for our costs of supplying
you with this information.
7. Keeping Your Personal
Information Up to Date:
We will take all reasonable steps to ensure
that the personal information that we hold is
accurate and up to date. If you feel that information
about you is not accurate or your details have
or are about to change, please inform us and
we will correct or update your personal information.
8. Security of Your Personal Information:
Your personal information may be stored in
hardcopy or electronically. We have security
procedures in place to protect your personal
information.
EFFECTIVE DATE: June 2009
NEXT REVIEW DATE: July 2010
